endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Theywontusually accept things such as viruses, disk corruption, printer problems etc. hbbd```b``K@$Xa7X)"+! /Tx BMC Source: Shutterstock. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. This would bring us to equal standing with UCL clubs and societies. But life isnt always easy. Note that you can only self-certify if you submit your claim before the assignment deadline. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Here are three students sharing their experiences of applying for financial support from us. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. EMC You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Step 4: wait for approval. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. Take a look in your student handbook to find the extenuating circumstance procedure. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. endstream endobj 448 0 obj <>stream References in the text should be in the author/date (Harvard) format. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Although we encourage you to discuss coursework with others, the final product must be your own work. butler county election office phone number / . Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. PREPARE. All illustrations must be discussed in the text. After that, it is your work, and we normally see it only in our capacity as examiners. Make sure you submit your application in plenty of time to reduce added stress. '!g^ If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. These include: If you think you fall into the first bracket of situations, you should escalate your application. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. You can self-certify for ECs within certain conditions. how to apply for extenuating circumstances ucl. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. . We are committed to providing extensions to these important partners in the application process as well should the need arise. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. See Section 2.9: If you miss the deadline for EC claims. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. /Tx BMC We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. We are improving our three campuses for people to study, work and live. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Applying for an EC using self-certification. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. Students will not be entitled to their SoRA adjustment again on top of an EC extension. It is a charity with over 48,000 members. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. If you do not submit the requested evidence, your claim will normally be rejected. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY HA I have offers from manchester and UCL. You can find a guide to submitting your claim on Portico on the UCL website. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Work will not be accepted by email. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Your EC will only be validated on receipt and evaluation of your evidence. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream If the request is accepted, the student may be granted an extension. Appendices should be kept to a minimum and should not be used to get round the word limit. review their decision. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. This may affect the type of mitigation that is available to you. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. You should be informed of the mitigation decision within one week of the EC Panelmeeting. If the deadline has already passed, the late submission may be condoned (i.e. wide range of UCL support services are available for you, too. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. This step-by-step guide will clarify how to do that. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ ` & Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. A decision cannot be made until your evidence is received. Your evidence will need to cover the full period for which you are requesting mitigation. /Tx BMC Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. uM*\)+(. After youve applied, youll need to wait for the decision. Any claims submitted after the assessment has started must be accompanied by evidence. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. However, you have the right to appeal your results via the. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. From a casual class to captaining a competitive club, live an active lifestyle with us. and must cover the full period for which you are requesting mitigation. HA Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email It is your responsibility to ensure that the work is submitted on time. Third-year student, Iris, recently received an emergency grant, hear what the process was like . there will be no penalty for submitting late). Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. Police/crime report (a crime number on its own isnotacceptable). The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. 419 0 obj <> endobj EMC All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Sport is for everyone, and well help you find your level. Your evidence will need to cover the full period for which you are requesting mitigation. Our job is to make sure you feel supported every day. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. *'"&0M" f? - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. All discussions will be treated confidentially. The information you need to support you with an extenuating circumstances claim can be found below. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. 0 This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Advertise a vacancy on our platform today. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream You can find the Extenuating Circumstances form here. HPpuVru0 Usually, you apply through your subjects department. , normally no more than one week after the first affected assessment. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Your claim will be considered by your department. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. No. EMC Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. includes details of all the different support that is available to you. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). But you cannot self-certify once the exam has started; you must provide evidence. Processing time will depend on the institutions policy, but its usually between one and five working days. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. UCL is yours, soshape it. You can only request deferrals 2 weeks in advance of the event. All coursework, projects and dissertations must be submitted. You must submit your evidence within FOUR WEEKS of submitting your EC. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Extension approved? You may wish to start by speaking with your personal tutor. See the assessment regulations. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. You will also be notified of the outcome of your claim via Portico. Help us make this site better by telling us what you think about this page, University of East London %PDF-1.6 % endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision.
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